Maxi Maint

Performance and Customization
Complete and customizable maintenance management due to extended functional coverage

Inventory and classification of equipment

  • Inventory your equipment in a tree structure, unlimited in the number of levels and modifiable in time
  • Associate all accounting and technical information to each piece of equipment using fields, dropdown lists, meters, photo tabs, free zones and associated files
  • Rapidly access the parts list, interventions and equipment preventive work
  • Find your equipment through any criterion using a quick search button
  • Access equipment parts and contracts
  • Consult previous equipment assignments

Contract management

  • Define all the terms of supplier contracts (relevant equipment)
  • Monitor all interventions within the framework of the contracts
  • Link up technical and administrative information (comments, dates, prices, frequency, associated files)
  • Monitor compliance with scheduled service deadlines

Service request management

  • Create service requests through an input mask and pre-entered library of key words.
  • Process all requests from an interactive screen
  • inform the requester of the progress of the request (via color code and email)
  • Generate, in one single click, one or several work orders from the service request

Prioritized Preventive Job (PJ) management

  • Define the order of priority between several scheduled PJs on the same piece of equipment
  • Optimize PJ crosschecking by preventing the triggering of interventions defined in the same period as the priority intervention

Work order (WO) management

  • Trigger and display work orders (WOs) via equipment sheets
  • Easily schedule interventions to be done by reserving the necessary resources: spare parts, technicians, or tools
  • Instantly display work to be done via the workload plan
  • Draft rapid and detailed work reports (comments, associated files, intervention dates and times, stoppage time, cost)
  • Keep and access the history of completed work.
  • Send an automatic e-mail to technicians, suppliers or the requester
  • Define operating procedures and associate them with interventions
  • Accelerate resolution of interventions using the diagnostic function (symptoms, causes, remedies)
  • Assign interventions to contracts, orders, workload centers and budgets

Spare parts stock management

  • Consult the full list of articles, in stock or not, needed for interventions
  • Access the technical features of the part and its management settings (quantity, family, PUMP, supplier, storage location and unit.)
  • Define procurement thresholds and avoid stock shortages
  • Automatically enrich the equipment parts list
  • Access equipment, WOs and orders referring to parts

Multi-store management

  • Manage several storage sites for your spare parts or other items
  • Define storage and repeat supply rules specific to each warehouse

Machine tool and reference number management

  • Manage and monitor mobile elements or repairable parts of an equipment using a single identifier (e.g. serial number)
  • Easily assign WOs to parts with reference numbers in order to track each movement (placement, removal) or maintenance operation on their life sheet
  • Rapidly display the state of your equipment with reference numbers (in stock, mounted, in repair) and its location (storage site, equipment, etc.)

Warehouse manager module

  • Allow a warehouse manager to define a framework for authorizations linked to incoming and outgoing parts
  • Set up request forms for outgoing parts, exit vouchers and return vouchers

Sales management

  • Coordinate maintenance interventions and commercial relations with customers: management of customer sheets, estimates and invoices linked to interventions

Graphic planning of interventions

  • Define technicians’ presence timetables and operating times of equipment
  • Monitor your interventions per technician, group of technicians or equipment and or family on a daily, weekly, monthly or yearly basis
  • Display assignment of work and hours per technician with respect to their presence
  • Immediately detect conflicts using color code based on availability
  • Create a WO from the plan in just one click
  • Shift an intervention to another date, spread the workload or assign a job to another technician with a simple drag & drop
  • Check correct assignment of interventions per equipment with respect to its operating timetable

SR module: light and economic solution to local service requests

  • Authorize access to the SR module to a large number of users
  • Take advantage of email dedicated to collecting and following up with service requests

Automatic preventive management

  • Specify the work to be done and necessary resources for various types of interventions.
  • Automatically schedule work by choosing the appropriate triggers (periodic, aperiodic or metered threshold)
  • Automatically generate WOs resulting from preventive jobs (in days or units)
  • Assign preventive work to several pieces of equipment using a model preventive job
  • Define the list of tasks to be done using the operating procedures function

Grouped Work Order (WO) management

  • Easily access the list of all its associated WOs from the main WO tab
  • Easily close associated WOs, add one or several existing WOs, an equipment or model WO from the main WO

Advanced data access management

  • Limit access to authorized and relevant data thanks to geographic partitioning (distant sites) or functional partitioning (trade, teams, departments, etc.)

Interface with supervision software

  • Import supervision data (CTM/TCM/MES) in order to automate the generation of preventive and conditional interventions
  • Automate the reading of measured values, meters and alarm feedback in the software

Action scheduling - Imports and Exports

  • Automate all peripheral tasks around Mini Maint
  • Easily schedule and automate the running of your imports and exports
  • Automatically send emails and trigger pop-up type messages to notify smooth operation of actions

21 CFR Part 11: the module meets the requirements of 21 CFR Part 11 of the FDA (Food & Drug Administration)

  • Guarantee and secure access to the functionalities of Mini Maint to persons authorized by access rights management, encoding and periodic renewal of passwords and non-modifiable and non-falsifiable electronic signatures
  • Track all save operations performed on the database as well as its evolution in time.

Analyses and management charts

  • Visualize analyses accessible from any level of the tree structure and display maintenance cost breakdowns per equipment or equipment branch (number of interventions, hours, etc.)
  • Monitor and manage your data using the 120 pre-set analyses and create your reports in just a few clicks

Lot management

  • Satisfy administrative and traceability requirements by monitoring lot numbers
  • Assign a lot number to each incoming or outgoing part
  • Rapidly locate parts of a defective lot, in quarantine or in the verification process

Order management

  • Define terms (price, quantity, settlement, delivery time, discount, currency, taxes, unit and cost breakdown)
  • Transform minimum threshold alerts into proposed orders with one click
  • Calculate costs (transportation and others) and distribute them over each order line
  • Assess your suppliers of each order using customizable criteria
  • Use your supplier information to place orders
  • Keep track of your orders using status information
  • Associate your orders with WOs, cost centers or accounting codes

Buyer module

  • Allow all departments to express their needs by entering simple purchasing requests
  • Group needs per family to optimize pricing condition negotiations
  • Give a framework to the parts and services purchasing process by establishing forms at each stage: purchase requests, price bid requests, estimate processing, orders, delivery slips, return vouchers
  • At each stage define the person(s) in charge of validation

Budget management

  • Assign your purchase and investment expenditures to the defined budget lines
  • Monitor the distribution of intervention costs on budget lines (operation, investment, job, site, contract)
  • Monitor the real state of all your budgets in real time, per line and in general

The benefits of Maxi Maint

  • A wide range of functions
  • A comprehensive solution
  • Rapid implementation
  • Available in 14 languages

Maxi Maint functionalities available

WEB Solution
SR, WO functions and analyses become accessible via a web browser

All in-the-field actions can be taken from a durable professional PDA with touch screen, fitted with a barcode scanner. Access intervention service requests, work orders, reports, stock exits, order receptions, inventories, measurement and meter taking, equipment movement functions, etc.

Scan Pal
Conduct inventories and stock movements as well as inspection routes from a barcode scanner

Scanned WOs Digitize work orders in paper format thanks to a scanner and retrieve information automatically without having to re-enter it in Mini Maint